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Company: ACRO STAFF
Contact Name: DAVE
Website: http://www.acrostaff.com

Job Details: Accounts Payable Supervisor Date: Jun 12 2019

Job Reference: 4169
Job Category: IT Jobs [ View All IT Jobs Jobs ]
Company Type Recruiter
Employment type: Full Time
Salary: 80 USD / Contract
Degree: Masters
Experience: 3 years
Location: San Rafael, California, 94903
Job Skills: Accounts Payable Supervisor
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Job Description

ONLY US CITIZEN / EAD HOLDER / GREEN HOLDER REQUIRED

Acrostaff is a full-service professional staffing firm providing contract and direct hire staffing solutions for hiring organizations and career management for job seekers .Acrostaff provides temporary and full-time jobs as well as career services to job seekers, free of charge. If you are looking for a job, our recruiters can help you today. Acrostaff understanding is what drives our specialty industries, becoming involved in our communities on a professional and personal basis, following a disciplined process of identifying quality candidates, partnering with employers.

Accounts Payable Supervisor
California - San Rafael
Full-time Benefits - Full
2+ to 5 years’ experience
Seniority Level - Associate
Education - Associate's Degree
Willingness to Travel - Occasionally

• AP Supervisor will provide day to day oversight of the AP Analysts and assist in resolving escalated issues.
• The Supervisor will be responsible for reviewing and reporting on key performance indicators for the AP Team such as:
• Hold and Aging resolution, Invoice accuracy, Days Payable Outstanding (DPO) measurement and monitoring, Volumes Processed by Analyst and Customer Service timeliness and accuracy.
• The Supervisor will have two other major responsibilities:
• Ensuring accurate and timely payments and reviewing and approving Vendor banking details
Ensure timely payments to Suppliers by meeting quality and timeliness standards.
• Perform weekly pay run (various payment methods). Verify all payments are appropriately processed as planned and assist Analysts in resolving returned or failed payment issues.
• Proactively manage Citibank payments (failed payments and returned payments) and work with GL team on the reconciliation of all failed payments.
• Collaborate with vendor master maintenance team to improve the vendor onboarding process; including review, validation, approval and updating of Vendor banking-related details
• Provide oversight and general guidance to AP analysts in resolving day to day issues related to Supplier invoices, process or inquiries
• Ensure Analysts meet internal service level agreements for responding to and resolving internal customer and Supplier inquiries.
• Work with AP Manager to provide input and feedback related to into accuracy and timeliness of invoice processing by our offshore 3rd party provider with input from Analysts.
• Assist Analysts, as requested, in resolving invoice processing exceptions by working with appropriate internal contacts. (i.e. invoices not approved)
• Make recommendations for overall process improvement of the AP process by investigating industry trends and providing recommendations – this includes collaboration with AP functions in regions outside of the US.
• Review Analysts’ manual wire data including: dollar amount and bank account prior to release on the Citibank platform.
• Log pertinent wire info details into spreadsheet for GL use. Attach relevant back up on the AP shared drive.
• Act in the role of back up to AP Manager for running weekly payments and wire runs.
• Maintain files and documentation accurately, in accordance with company policy and accepted accounting practices.
• Assist in the documentation of internal AP Standard Operating Procedures (SOPs) and Desk Instructions (DIs), review annually with regional peers and edit for accuracy.
• Collaborate with GL team on the reconciliation of payments status between Oracle and Citibank
• Provide support for SOx and other internal audits by pulling requested file samples and documentation and participating in walkthroughs of AP processes.
• Assist AP Manager with 1099 filings
• Participate in small projects as required
• Make process improvement recommendations
• Experience with Oracle or SAP, including running and reviewing reports
• Experience with Banking platforms
• Expert MS Excel user
• Working knowledge of general accounting principles
5 yr. experience in Accounts Payable, as Supervisor or Coordinator/Analyst Experience in a Multinational company, dealing with multicurrency payments
• Excellent customer service
• Strong problem-solving skills
• Ability to work in a fast paced and changing environment
• Ability to communicate effectively with Suppliers and internal customers

EDUCATION
Associate degree or higher in Business/Accounting preferred

SUPERVISOR RESPONSIBILITY
Leadership and oversight of a team of 4 Accounts Payable Analysts

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