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Company: UN-WCED
Contact Name: George
Website: http://un-wcedoffice.org

Job Details: Logistics & Administration Officer Date: Mar 07 2021

Job Reference: 1671002
Job Category: Executive Jobs [ View All Executive Jobs Jobs ]
Company Type Employer
Employment type: Contract
Degree: Bachelors
Experience: 4 years
Location: New Jersey, New Jersey, 07097
Job Skills: Professionalism: Ability to conduct independent research and analysis, identify issues, and recommend solutions in the area of human resources management; knowledge of statistics, evaluation methodologies, job analysis and interviewing techniques; proven analytical skills. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Planning and organizing: Ability to establish priorities and to plan, coordinate and monitor own work plan and those under his/her supervision;
Client orientation: Ability to identify clients' needs and appropriate solutions; ability to establish and maintain productive partnerships with clients.
Education
Advanced university degree (Master's degree or equivalent) in public or business administration, human resources management or related area. A first level university degree in combination with qualifying experience may be accepted in lieu of an advanced degree.
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Job Description

Responsibilities

Logistics (80%)
- Responsible for overseeing the logistical activities including local procurement, fleet and equipment maintenance, warehousing and asset management and IT support in co-ordination with the Regional Logistics Team in Thailand.
- Implement and maintain Merlin standard procurement practices, keeping records to full audit trail standard under relevant donorregulations.
- Maintain a clear communication with the capital office and field teams to ensure procurement processes, deliveries of supplies and related activities are followed up and all required information is shared with the destination sites
- Ensuring the creation and maintenance of accurate and up-to-date supplier information and market prices databases for regularly purchased items including creating Preferred Supplier Agreements for regularly purchased items.
- Assist the country logistics team in overseeing and monitoring asset management, conducting regular physical checks on assets and inventory items and tracking control measures of asset movement.
- Cooperate with relevant departments to monitor assets movements and changes through assets tracking methods and ensure proper control of all equipment at all times
- Ensure that the structure of the compounds, electricity, water supply, power supply, equipment, are in working order and any faults are reported and repaired promptly
- Implement, supervise and monitor Merlin standard warehousing practices, keeping records to full audit trail standard under donor regulations as well as Merlin Internal Warehousing Procedures for Merlin activities in the .
- Maintain stock control consistent with Merlin protocols and procedures.
- Regular monitoring of Merlin pharmacy with monthly reports provided to Project and Health Coordinators.
- Maintain all logs filing systems to include all equipment manuals, maintenance schedules and logs documentation.
- Monitoring and maintaining the communication equipment in Region.
- Daily coordination of transport activities by road and air.
- Oversee the Region fleet management and ensure appropriate safety standards in all vehicles in the fleet, including availability ofnecessary safety accessories and communication equipment
- Oversee the maintenance/repair activities for all Merlin Region vehicles and generators
- Oversee the fuel consumption as well as overall maintenance costs of vehicles and generators.
- Produce a monthly project logistics report for timely submission to the Project Coordinator and Logistics Manager.
- In collaboration with the PC, develop quarterly/monthly procurement plan.

Admin and Finance (10%)
- Participation in project planning and the preparation of donor proposals and reports in collaboration with the Project Management and Country Management Teams.
- Prepare timely forecasting information for the country office.
Human Resources (5%)
- Assist the Logistics Manager with the continued training needs of the national logistics staff and ensure training needs are appropriately met and within budget.
- Capacity building of national staff teams within administration, liaison and logistics.
- Recruit and appraise logistics staff based in Region. Security
- Participation in the ongoing monitoring of the security situation. Implementation of security measures according to Merlin security guidelines.
- Preparing procedural requirements for facilitating the evacuation of field based teams if necessary.
- Oversight of physical site security and emergency stocks
- Management of national staff logistics staff essential for security procedure implementation
Others(5%)
- Assist with report and proposal writings when necessary.
- Any other tasks that might be given by the Project Coordinator, Logistics Manager and/ or Operations Manager.
- Act as Project Coordinator in times of absence due to meetings, R&R and annual leave.

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