Accounts Payable Supervisor

ONLY US CITIZEN / EAD HOLDER / GREEN HOLDER REQUIRED

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• Accounts Payable Supervisor,California,San Rafael
• Full-time Benefits - Full 
• 2+ to 5 years experience_ Seniority Level - Associate_ Education - Associate's Degree
• Willingness to Travel - Occasionally
• AP Supervisor will provide day to day oversight of the AP Analysts and assist in resolving escalated issues.
• The Supervisor will be responsible for reviewing and reporting on key performance indicators for the AP Team such as:
• Hold and Aging resolution, Invoice accuracy, Days Payable Outstanding (DPO) measurement and monitoring, Volumes Processed by Analyst and Customer Service timeliness and accuracy.
• The Supervisor will have two other major responsibilities:
• Ensuring accurate and timely payments and reviewing and approving Vendor banking details
• Ensure timely payments to Suppliers by meeting quality and timeliness standards.
• Perform weekly pay run (various payment methods). Verify all payments are appropriately processed as planned and assist Analysts in resolving returned or failed payment issues.
• Proactively manage Citibank payments (failed payments and returned payments) and work with GL team on the reconciliation of all failed payments.
• Collaborate with vendor master maintenance team to improve the vendor onboarding process; including review, validation, approval and updating of Vendor banking-related details
• Provide oversight and general guidance to AP analysts in resolving day to day issues related to Supplier invoices, process or inquiries
• Ensure Analysts meet internal service level agreements for responding to and resolving internal customer and Supplier inquiries._ Work with AP Manager to provide input and feedback related to into accuracy and timeliness of invoice processing by our offshore 3rd party provider with input from Analysts.
• Assist Analysts, as requested, in resolving invoice processing exceptions by working with appropriate internal contacts. (i.e. invoices not approved)
• Make recommendations for overall process improvement of the AP process by investigating industry trends and providing recommendations this includes collaboration with AP functions in regions outside of the US._ Review Analysts manual wire data including: dollar amount and bank account prior to release on the Citibank platform. _ Log pertinent wire info details into spreadsheet for GL use. Attach relevant back up on the AP shared drive.
• Act in the role of back up to AP Manager for running weekly payments and wire runs._ Maintain files and documentation accurately, in accordance with company policy and accepted accounting practices. _ Assist in the documentation of internal AP Standard Operating Procedures (SOPs) and Desk Instructions (DIs), review annually with regional peers and edit for accuracy.
• Collaborate with GL team on the reconciliation of payments status between Oracle and Citibank_ Provide support for SOx and other internal audits by pulling requested file samples and documentation and participating in walkthroughs of AP processes.
• Assist AP Manager with 1099 filings_ Participate in small projects as required
• Make process improvement recommendations
• Experience with Oracle or SAP, including running and reviewing reports_ Experience with Banking platforms_ Expert MS Excel user_ Working knowledge of general accounting principles _ 5 yr. experience in Accounts Payable, as Supervisor or Coordinator/Analyst Experience in a Multinational company, dealing with multi currency payments_ Excellent customer service_ Strong problem-solving skills_ Ability to work in a fast paced and changing environment_ Ability to communicate effectively with Suppliers and internal customers.
• EDUCATION 
• Associate degree or higher in Business/Accounting preferred
• SUPERVISOR RESPONSIBILITY
• Leadership and oversight of a team of 4 Accounts Payable Analysts